You've
finally decided that your current copier machine isn't cutting it anymore.
You've decided to upgrade and you've taken all the necessary steps in moving
forward. You know what your budget is and what type of machines you’d like: either
a multifunction printer
or a desktop printer. You've
even got some quotes, but you still have a burning question left. Do I buy,
lease or rent my equipment? There are pros and cons for each option; regardless
of which you choose, you must do research and decide which option will best fit
your companies’ needs.
Renting
is very appealing to many companies, but is it the right decision for you? You
should consider renting if you only need the equipment for a short period of
time, this can range anywhere from a few days to a year. If you only need the equipment for a specific
out of state job like a trial, event or showcase, then renting is ideal. The
great thing about renting your equipment is your cost is only reflected by the
usage of the equipment and the rental can include service, parts, toner and
more. Also, after you’re finished, the machine goes back to the company! There
are few things to consider though, things change, the project you’re working on
is extended or cancelled and to be restarted at another time. These things
should be factored into your decision making as well. Realizing that you may need
the copier machine longer than the planned can result in extra costs. Depending
on the duration of your project, if you
need the copier machine for more than two – three months you may want to look
into what your options are for purchasing. Depending on your circumstances, you
may save money by purchasing!
Companies
with a more lucrative budget that are in need of a copier machine for a long
period of time may benefit from purchasing. You would own the machine outright
and with some companies, would still have the same options for service contracts
which could include toner and parts for your machine. When purchasing a copier
machine, most machines come with a warranty as well, but be sure to look into
the details of the warranty so you are fully aware of the terms and conditions.
While purchasing the copier machine would save you from paying monthly
payments, it also leaves you with a machine that may become obsolete in a few
years. Just like a car or phone, technology is always evolving. With leasing,
you get the same benefits of purchasing the machine and more. Some companies may
be able to get special rates with longer leasing terms that would also help
keep your monthly costs lower. You’re paying over time, so you don’t have to
worry about footing a large bill at once; while still getting the same benefits
of service contracts and warranties. Leasing gives you the flexibility to
upgrade, insuring you are able to have the best equipment for you office!
As
you’re beginning to realize that there aren't any golden rules that imply that
if your expected time-frame is between a few days to six months - rent, from one
year to three years - lease, and everything in between, over or around - purchase.
This may be a good starting point, but it boils down to your budget and the
needs of your company. With this information and further research, you should
be able to decide which payment option best fits you as well!
Copitex
Business Machines, Inc. is a leader in Boston Copier Sales,
Rentals,
and Leasing.
We feature a full line of office products including digital copiers/printers,
fax machines, scanners and document management solutions from such top brands,
such as Konica
Minolta, Ricoh,
HP,
NEC,
Muratec
and more. We also offer reconditioned, discontinued,
used
, repossessed
and refurbished multifunction
printer. We are proudly celebrating our 15th year in
business, and have helped thousands of customers with all of their business
machine needs. Contact
us for a free
quote today, we are standing by and ready to assist
you.
